Accounting Associate - AP & AR

SCOPE OF POSITION The Accounting Associate-AP & AR is responsible for processing accounts receivable and accounts payable, as well as providing general support to the Site Accounting Department.
PRINCIPAL RESPONSIBLITIES Within the limits of applicable policies, procedures and established plans, he/she has authority to take action and make decisions.
The assignment of work or delegation or responsibility does not relinquish responsibility for results.
Performance will be measured by the extent to which the responsibilities have been fulfilled.
Functional Responsibilities % ACCOUNT PAYABLE Process supplier invoices – review invoices, ensure proper approvals are received, match to receiving reports; code to appropriate account and input into system for review.
Arrange for new suppliers to be set up at HO.
Review unvouchered receipts report (5.
13.
5) for accuracy.
Ensure all invoices are processed on time to obtain maximum discounts.
Run the “Aging report” weekly; review all unprocessed/outstanding invoices at every month end.
Follow-up on all supplier inquiries.
Maintain AP files.
Run the Aged AP report and prepare month end journal entry.
Run Period Receipt Report (5.
13.
5) and reconcile to General Ledger.
Confirm Interbranch balances.
ACCOUNTS RECEIVABLE Create debit/credit notes and graphic invoices.
Ensure credit notes are properly approved.
Post all payments received.
Review discounts and sales terms accounts.
Reconcile Petty Cash.
Perform customer credit checks and maintain customer credit files.
Answer customer inquiries.
Follow-up with customers regarding unpaid/short-paid/late invoices.
Understand and comply with HACCP, GMP’s, Work Instructions, and Safe Quality Food System (SQF) requirements are in compliance.
Other duties as assigned from time-to-time.
Managerial Responsibilities - N/A KEY WORKING RELATIONSHIPS • Regular contact with team members in Engineering, Production, Sales, Controllers and other accounting staff.
• May have contact with customers regarding receivables.
• Contact with HO group.
FUNCTIONAL REQUIREMENTS • Regular use of computers, telephones & misc.
office equipment.
• Ability to meet deadlines.
PHYSICAL DEMANDS Little physical effort required.
WORK ENVIRONMENT OFFICE QUALIFICATIONS Education and Experience Some post-secondary accounting courses and 1-3 years accounting experience, preferably in a manufacturing environment; or High School and 3-5 years accounting experience, preferably in a manufacturing environment.
Skills Proficient in MS Office Detail oriented.
Hood Packaging Corporation is an equal opportunity employer and considers applications for all positions without regard to race, gender, religion, national origin, age, marital or veteran status, the presence of a non-job-related medical condition or handicap or any other legally protected status.